Case Study - Bjorklund Archive
Art Collection Management Software for Bjorklund Archive
Bjorklund Archive is a custom art collection management software platform that lets an artist manage and publish their artworks, while other users build and publish their own collections. DesignDemonz delivered the complete platform, covering UI/UX design, React frontend, Laravel backend and AWS deployment, with artwork loan tracking, QR codes and PDF export built in.
Project Type
Custom Art Archive Management Platform
Cross-Functional Team
4 Specialists
Project Duration
5 Months
Platforms
Web Application
Industry
Art, Galleries & Collection Management
Industry Solutions
Artwork Archiving, Collection Management & Loan Tracking
Core Modules
6+ Key Functional Areas
Core Features
Bulk Management, QR Codes, Loan Tracking & PDF Export
Frontend & Backend Infrastructure
React & Laravel and AWS Cloud Infrastructure
Client Overview
Bjorklund Archive is a digital platform for managing and showcasing a professional artist’s work. The client needed more than a portfolio website: a central archive to organize and publish artworks, while allowing other users to manage their own collections and publish their work.
The platform was designed to support both detailed artwork management for the artist and controlled publishing for other contributors.
Business Challenge
A standard gallery theme or CMS could not meet the needs of a custom art archive management system.
The challenge was to combine artwork management, digital art archiving, collection organization, loan tracking, and access control into one platform while keeping workflows simple for the artist and other contributors.
The key challenges included:
- Managing artist-owned and user-owned artworks separately.
- Organizing artworks, folders, and catalogs in bulk.
- Importing large collections without duplicates.
- Controlling catalog access and editing permissions.
- Tracking artwork loans, contracts, and client details.
- Generating unique QR codes for artworks and folders.
- Recording detailed platform activity.
- Exporting selected artworks as PDFs using predefined layouts.
Our Approach
The interface was designed in Figma first, covering artwork collections, folders, and bulk management actions. The React frontend handles browsing and managing collections, while the Laravel backend manages artwork ownership, access permissions, loans, activity records, and PDF exports.
We also added QR code generation and predefined PDF layouts to support artwork identification and documentation. The platform was built from scratch to meet the client’s specific requirements instead of adapting a standard gallery theme or CMS.
This approach brought key artwork management tasks together in one centralized platform and gave the artist and other users a structured way to organize, manage, and publish their artworks.
The solution also supports complex archive workflows, making it easier to track artwork loans, maintain collection records, and export selected artwork details when needed.
Technology Ecosystem
/ UI/UX Design
• Figma
/ Frontend Development
• React • Responsive Web Interface
/ Backend Development
• Laravel • Custom Business Logic • API Development
/ Cloud Infrastructure
• AWS • Cloud Infrastructure
/ Platform Features
• QR Code Generation • Artwork Loan Management • PDF Export Automation • Bulk Artwork Management • Activity Tracking
Solution Delivered
DesignDemonz delivered a custom art archive platform covering artwork management, user access, loan tracking, QR codes, PDF exports, and activity records.
Artwork and Collection Management
This art inventory software keeps artwork records organized in one place.
- Artwork uploads with images and cropping
- Detailed artwork and ownership records
- Admin-defined custom fields
- Three-level location tracking
- Live search and filters
- CSV import with duplicate detection
- Bulk artwork editing
User Roles and Access Control
Users get access based on their assigned permissions.
- Super Admin full access
- Custom roles for website users
- Catalog-specific user access
- Full or partial catalog permissions
- Automatic expiry for timed access
- Add, view, edit, delete, and export permissions
- Private Super Admin notes
Artwork Loan Management
Loan workflows are managed within the archive.
- Auto-generated loan IDs
- Client details and loan dates
- Multiple artworks per loan
- Pending, Finalised, Cancelled, and Returned statuses
- Contract and client ID uploads
- Individual or complete loan returns
- Automatic client email notifications
QR Codes and PDF Export
QR codes connect physical artworks to their digital records.
- Unique QR codes for artworks and collections
- QR scans open artwork or catalog views
- Scan access follows user permissions
- QR downloads in JPEG and PDF
- Printable QR sheets with artwork details
- Artwork PDFs with images, fields, tags, and notes
- A4 print-ready layouts
Activity, Recovery and Reporting
Tools help track changes, restore records, and export data.
- Activity logs with before-and-after details
- Filters by user, date, and keyword
- Recycle bin for deleted artworks and catalogs
- Permanent deletion with confirmation
- Sold artwork records with buyer and sale details
- Clickable statistics dashboard
- Excel exports and ZIP image downloads
Business Results
The project delivered a custom digital art archive that streamlined artwork management, collection organization, loan tracking, and publishing in one centralized platform.
It reduced manual effort while simplifying collection management, access control, and recordkeeping.
The collaboration resulted in:
- Unified artwork, catalog, location, loan, and QR management.
- Bulk CSV imports and artwork editing.
- Digital loan tracking with document uploads and status updates.
- Role-based access with time-limited catalog permissions.
- Activity logs tracking who changed what and when.
- Recovery of deleted artworks and catalogs.
- Direct exports of print-ready PDFs, QR sheets, Excel data, and images.
The platform simplified art archive operations by bringing essential management tools and reporting features into one system.
Why DesignDemonz?
We build digital products around how each client actually works, focusing on their specific needs, workflows, and long-term goals. For Bjorklund Archive, this meant developing a custom art archive platform with artwork and collection management, loan tracking, QR code generation, role-based access, and PDF export capabilities rather than relying on a standard template with a gallery plugin.
The solution brought essential art management tools into one centralized system, making it easier to organize collections, manage user permissions, and maintain artwork records. If you need custom web application development, our team brings UI/UX design, React frontend development, Laravel backend development, and AWS deployment together to create a solution tailored to your business requirements.
/ Let's Build Your Custom Art Archive Platform
Looking for a custom web application tailored to your business needs? Our team combines UI/UX design, web development, and cloud deployment to build digital solutions that simplify complex workflows and support your business goals.